Main Office Secretary Job Summary:

The Main Office Secretary provides administrative support to ensure the efficient operation of the main office in a combined middle and high school setting. This role requires excellent communication, organizational, and multitasking skills to serve students, staff, families, and the community with professionalism and confidentiality.

Key Responsibilities:

Administrative Duties:

• Manage phone communications: screen and direct calls, take messages, and provide accurate information.

• Maintain the daily operations of the main office, including mail distribution, filing, record-keeping, and ordering supplies.

• Prepare and distribute school-wide communications, memos, and announcements.

• Coordinate and maintain the principal’s calendar, including appointments, meetings, and room scheduling.
   

Records Management:

• Maintain accurate student records and ensure compliance with FERPA and district policies.

• Assist with report cards, scheduling, and transcript requests.

Communication & Community Relations:

• Handle sensitive matters with discretion, tact, and professionalism.

• Support school event planning, communications, and logistics (e.g., open house, parent-teacher conferences).
   

School Operations:

• Assist with emergency drills, safety protocols, and the coordination of substitute coverage.

• Collaborate with custodial staff for operational needs of the building.

About Keshequa Central School:

Keshequa Central School is a rural district predominantly in southern Livingston County.  Our district also goes into Allegany and Wyoming counties.  The district covers 117 square miles of rolling hills and valleys.  Our elementary campus (pre-k through 4) is located in Dalton while the middle school/high school (5-12) is located in Nunda.